The easiest way to send video to clients is a link, not a file. Your client clicks it, the video plays in their browser, and nobody deals with attachment limits, downloads or sharing permissions. With JustRec it takes two actions: start the recording, stop it, then paste the link that’s already in your clipboard.
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Why sending a video file is a hassle
A screen recording is a big file, and every way of moving a big file adds a step for you, your client, or both.
Email attachments
Email providers cap attachment size. Personal Gmail accounts allow 25 MB, and Gmail turns anything larger into a Google Drive link. Apple Mail’s Mail Drop, with iCloud, handles attachments up to 5 GB, but each one expires after 30 days. A screen recording of a few minutes can easily go over the smaller limits, so the email either bounces or arrives as a link to somewhere else.
Transfer services
Services like WeTransfer get the file through, with limits: the free plan allows up to 10 transfers, or 3 GB in total, in any 30-day rolling window. Your client then downloads the file and opens it in a player, which is clumsy on a phone and slow on a bad connection.
Shared drives
Upload the video to Google Drive, Dropbox or a client folder, wait for it to process, set the sharing permissions, copy the link. If one setting is wrong, your client gets an access request instead of the video, and you lose a day.
Chat apps
WhatsApp and Slack accept videos, but each app has its own size limits, and some compress what you send. Our guide to sending a large video to a client compares each option, with the limits that apply today.
| Method | What your client has to do | The catch |
|---|---|---|
| Email attachment | Open the attachment | Size limits; large files bounce or turn into a link |
| Transfer service | Download the file, then play it | Free-plan limits; a download on every device |
| Shared drive | Open the link, sometimes sign in or request access | You set permissions on every file |
| Chat app | Tap to play | Size limits; some apps compress the video |
| Video link | Click and watch | The link expires, by design |
Send video to clients as a link
Any tool that hosts the video and gives you a link solves the problem. You can do it with what’s already on your Mac: record with the Screenshot toolbar (⌘⇧5), upload the file to your drive, set the permissions, copy the link. Our guide on how to screen record on Mac covers the built-in way step by step.
JustRec removes the middle part:
- Start. Press ⌥⇧R or click the menu bar icon. Choose the whole screen, a window or an area, plus camera and microphone. A 3-second countdown and you’re recording.
- Talk your client through it. Pause and resume if you need to. Drag the camera bubble anywhere, or hide it for a moment.
- Stop. The video uploads and the link is already in your clipboard.
- Paste. Drop the link into WhatsApp, Slack or an email, with one line saying what it is.
Videos can be up to 10 minutes on Lifetime and up to 30 minutes on Personal and Team. The original MP4 stays in the library on your Mac.
What your client sees when they open the link
Your client doesn’t need to know what JustRec is. They click a justrec.app/v/… link and the video plays.
Any browser, any device
Desktop or phone. No account, no app, nothing to install.
Who sent it and what it is
The page shows the title, who sent the video and how long it is.
Subtitles
Made on your Mac in the language you speak, so the video works on mute.
The expiry date
The page says until when the video is available, so your client knows not to leave it for later.
No cookies, no tracking
No analytics on the page and no sign-up wall in front of the video.
A clear message when it expires
After the expiry date the page says so and asks the viewer to request a new link.
Subtitles matter more than they look: a client who opens your link in a meeting or on the train can still follow it. More on that in subtitles get your videos watched on mute.
Link previews in WhatsApp, Slack and Mail
A bare URL looks like spam. When you paste a JustRec link into WhatsApp, Slack or Mail, it shows a preview with the title and a thumbnail of the video.
The title comes from your first words: JustRec suggests one when you stop, and you can edit it. Start with a sentence that says what the video is, like “Round two of the homepage”, and the preview does half the work of the message.
Then add one line of your own: what the video is about, how long it is, and what you need back. For example: “Two minutes on the new checkout. Can you confirm the shipping options by Friday?” Our client video scripts have openings you can reuse, and how to get clients to actually watch your videos covers the message around the link.
How long the link lasts
A JustRec link lasts 3 days on Lifetime and 30 days on Personal and Team. When it expires, the shared copy is deleted from our servers in the EU. You can also withdraw a link earlier, for example if you sent it to the wrong person.
The original stays on your Mac. If your client asks for the video again next month, share it again from the library and send the new link. We explain why this is safer than a permanent cloud library in why expiring video links are safer, and what it means for data protection on the GDPR-friendly screen recorder page.
When a file is still the better choice
A link is right for feedback, reviews, bug reports and walkthroughs. Send the actual file when your client needs to keep or reuse it: a final video deliverable, footage for their editor, a recording they’ll upload to their own site. For that, a transfer service or a shared folder is the right tool.
If you’re moving from Loom and wondering what changes for your clients, see the Loom alternative page.
Sources
- Gmail Help: Attachment size limits, 25 MB for personal accounts, checked November 2026.
- Apple Support: Mail Drop limits, up to 5 GB, attachments expire after 30 days, checked November 2026.
- WeTransfer Help Center: Plan limits, free plan up to 10 transfers or 3 GB in any 30-day rolling window, checked November 2026.
Frequently asked questions
What's the easiest way to send a video to a client?
Send a link instead of a file. The client clicks it and the video plays in the browser, with nothing to download, no attachment limit and no permissions to set.
Why does my video bounce as an email attachment?
Email providers cap the size of attachments, and screen recordings quickly go over the limit. Personal Gmail accounts, for example, allow 25 MB and turn larger files into a Google Drive link.
Does my client need an account to watch?
Not with JustRec. The link opens in any browser, on desktop or phone, with no account and no app.
How long does a JustRec link work?
3 days on Lifetime and 30 days on Personal and Team. After that the shared copy is deleted, and you can share the original again from the library on your Mac.
Will the link show a preview in WhatsApp or Slack?
Yes. JustRec links show the video's title and a thumbnail in WhatsApp, Slack and Mail.
When should I still send the video file?
When the client needs to keep or reuse the file itself, for example raw footage for an editor or a final deliverable. For feedback, reviews and walkthroughs, a link is simpler.